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Faculty Course Reserve Guide

How to place items on reserve, checkout times, copyright guidance, and more.

Spring 2023 Course Reserves

Print text reserves have resumed. To add a course reserves for your students, fill out the course reserves form and drop off your items at the circulation desk. We are available to scan materials needed to add to your course in Canvas by completing the scanning request form

The library strongly encourages you to find alternatives to traditional print reserves. We have created a resource guide to help facilitate alternatives to resources. In some cases, we maybe able to provide electronic access to materials. Some items are cost prohibitive. Textbooks are usually not available through our e-book vendors. Please contact publishers directly as some may offer e-versions to faculty (but not to libraries) during COVID-19 measures.   

As faculty you may be able to provide access to some of your texts or other resources. Please review the copyright and fair use guide to help you navigate the possibilities.   

If you would like us to check if your course reserve item is available electronically, please submit your requests to

Place materials on reserves for your course

Course reserves are materials chosen by faculty to support class instruction. Print reserves (books and articles) are maintained at the Cushing Library Circulation Desk. Electronic reserves can be linked to from within Canvas.

Before placing an item on print or electronic reserves, be sure to read our section on copyright and reserves.

How to Place Print Reserves (Books, Articles, DVDs, and other "Hard Copy" Items) on Reserve

Course reserves can be faculty-owned items or items already owned by the library.

For library-owned items, complete the Online Course Reserve Form or PDF version of the form and submit the form to the library via email or in-person. For items you're providing, complete the form and bring then bring the item(s) you would like to place on reserve to the library's circulation desk. Additionally, Copyright Notices (PDF here) are required for all hard-copy articles and book chapters placed on print reserve.

Please note: Cushing Library does not purchase course reserves material. Please coordinate purchases with your department's administrative coordinator. 

Time for Processing Print Reserve Materials

Materials to be added on reserve are processed Monday - Friday. If readings need to be available the first week of classes, the library will need your materials or reserve lists two weeks before classes start. If you cannot meet this deadline, indicate the date each reserve reading is needed (you could give us a syllabus or reading list), and we will attempt to get each one on reserve ahead of the required date. Keep in mind that at the start of the semester (2 weeks before classes start until a month after) processing time for reserves may take up to a week depending on the backlog.

Print Reserve Loan Periods

Print reserves have five possible loan periods:

  • 3-hour
  • 1-day
  • 3-day
  • 7-day

Fines for Overdue Print Reserves

  • $1.00 per hour for 3-hour loans
  • $5.00 per day for 1-day, 3-day, or 7-day loans
  • $5.00 per day for educational tests

Removal from Reserves

To keep Cushing Library in compliance with U.S. copyright law, all course reserve materials are removed from reserves at the end of each semester. Faculty-owned materials will be returned to department admins, and library materials will be re-shelved. Items that require being on reserve for concurrent semesters must be resubmitted at the beginning of each semester and require written approval from the copyright holder.